Built specifically for Condominium Owners Associations in Florida. A COA is the governing body of a condominium community -- responsible for managing common elements, enforcing rules, and maintaining compliance with Chapter 718 of the Florida Statutes.
Under HB 1021, condos with 25+ units must have a compliant association website by January 1, 2026. HOA Cloud automates every requirement so your board can focus on the community, not paperwork.
A Condominium Owners Association (COA) in Florida faces stricter regulations than typical HOAs. Here is what makes COA compliance different.
Unlike HOAs, COAs manage shared structural elements -- hallways, elevators, roofs, pools, and building systems. This creates additional compliance requirements around SIRS (Structural Integrity Reserve Studies) and reserve funding.
Florida COAs are governed by Chapter 718 (Florida Condominium Act), which has stricter requirements than Chapter 720 (HOA Act). This includes mandatory website requirements under HB 1021, SIRS for 3+ story buildings, and detailed financial reporting.
COA board members face personal liability for non-compliance with structural safety requirements. After the Surfside tragedy, Florida significantly increased enforcement of building safety and reserve funding requirements for condominiums.
HOA Cloud maps directly to every Chapter 718 requirement your condominium association must meet.
Requires COAs to maintain and post official records including governing documents, financial records, meeting minutes, and insurance policies on the association website.
Mandates that all official records be accessible digitally to unit owners, with reasonable accommodations for accessibility.
Authorizes condominiums to conduct elections and votes electronically, with requirements for voter verification and audit trails.
Requires board meeting notices to be posted at least 48 hours in advance, and annual meeting notices at least 14 days before the meeting.
Structural Integrity Reserve Studies required for buildings 3+ stories. Must be completed by December 31, 2025, and updated at least every 10 years.
Requires proposed budgets to be distributed at least 14 days before the budget meeting, with adopted budgets posted within 30 days.
Condos with 25+ units must maintain a compliant association website by January 1, 2026. The website must provide access to all required official records.
Every feature your Florida condominium association needs to stay compliant and run efficiently.
Auto-generated website that meets all HB 1021 requirements. Includes document library, meeting notices, financial reports, and resident portal -- no web development needed.
24/7 resident access to all official records. Automatic categorization, record-retention requirements (generally at least 7 years; some records must be kept permanently), 12-month posting, and compliance tracking for every document type.
Conduct board elections and membership votes electronically per Section 718.128. Voter identity verification, secret ballot support, and complete audit trail.
Automatically posts and distributes meeting notices. Enforces 48-hour advance requirement for board meetings and 14-day requirement for annual meetings.
For 3+ story buildings: tracks milestone inspection deadlines, reserve study completion, 10-year renewal cycles, and manages affidavit requirements.
Budget distribution tracking with 14-day advance deadline alerts. Automatic posting of adopted budgets, year-end financials, and assessment disclosures.
Secure login portal for unit owners with 24/7 access to documents, meeting schedules, financial records, maintenance requests, and community announcements.
Manage building maintenance with vendor compliance tracking, work order lifecycle management, photo documentation, and invoice processing.
Online assessment payments with ACH and credit card support. Automatic late fee calculation, payment receipts, and financial reporting integration.
Florida HB 1021 requires condominium associations with 25 or more units to maintain a website that provides residents access to all official records. Non-compliance carries daily fines and exposes board members to personal liability.
Purpose-built for Florida Chapter 718 and 720 compliance automation.
Built Florida-first: automated Chapter 718 and 720 compliance, a statutory records ledger, SIRS and milestone-inspection tracking, and guided migration from your current platform.
Common questions about Condominium Owners Association compliance and software requirements in Florida.
A COA (Condominium Owners Association) is the legal entity that governs a condominium community in Florida. Unlike HOAs which manage single-family home communities, COAs manage condominiums where owners share common elements like hallways, elevators, pools, and structural components. Florida COAs are governed by Chapter 718 of the Florida Statutes (the Florida Condominium Act) and have strict compliance requirements including document posting, reserve funding, and structural safety inspections.
Florida condominiums need software that handles Chapter 718 compliance requirements including: a compliant association website (required by HB 1021 for associations with 25+ units by January 1, 2026), document posting and retention, electronic voting capabilities, meeting notice automation, SIRS tracking for buildings 3+ stories, financial reporting, and resident portal access. HOA Cloud provides all of these features specifically designed for Florida COA compliance.
HB 1021 is Florida legislation that requires condominium associations with 25 or more units to maintain a compliant association website by January 1, 2026. The website must provide residents with 24/7 access to official records, governing documents, budgets, meeting notices, and financial reports. Willful records-access failures carry statutory minimum damages of $50 per calendar day for up to 10 days — a floor, not a cap, with actual damages available in the alternative (§718.111(12)(c)) — among other consequences. HOA Cloud automatically generates a compliant website for your COA that meets all HB 1021 requirements.
Yes. HOA Cloud is built specifically for Florida community associations including COAs (Condominium Owners Associations), HOAs, and co-ops. For COAs, it provides Chapter 718-specific compliance automation including SIRS tracking for high-rise buildings, electronic voting with audit trails, 48-hour meeting notice enforcement, document posting, reserve study management, and HB 1021 compliant website generation.
Section 718.111 of the Florida Condominium Act establishes requirements for official records that COAs must maintain and make available to unit owners. Section 718.111(12) specifically requires associations to maintain and post official records including governing documents, financial records, meeting minutes, and insurance policies. Section 718.111(12)(g) requires digital accessibility of these records. Section 718.112(2)(g) establishes SIRS (Structural Integrity Reserve Study) requirements for buildings 3 stories or higher. HOA Cloud automates compliance with all Section 718.111 requirements.
HOA Cloud is the only software built specifically for Florida Condominium Owners Associations. Automate your Chapter 718 compliance and meet your HB 1021 website requirement today.
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