Spreadsheets. Paper work orders. Email chains. Manual compliance tracking. Filing cabinets full of vendor docs. Sound familiar? HOA Cloud replaces your entire disconnected stack with one platform — built specifically for Florida HOAs and condos.
5
Dedicated Portals
Ch. 718/720
Florida Compliance Built In
30+
Features in One Platform
100%
Purpose-Built for Florida
Most Florida property management companies are running on a patchwork of disconnected tools. Data lives in 5 different places. Nothing talks to each other. And every week, something falls through the cracks.
Spreadsheets for compliance
Automated compliance dashboard
Paper work orders
Digital work order command center
Email chains for vendors
No-login vendor portal
Separate payment processor
Built-in ACH & card payments
Paper violation notices
Digital violation tracking & fining
Phone calls for residents
Self-service resident portal
Manual meeting minutes
AI meeting transcription & notes
Paper ballots for votes
Secure electronic voting
Filing cabinets for docs
AI document management
WhatsApp/text for emergencies
Emergency broadcast system
Most software gives everyone the same confusing interface. HOA Cloud gives board members, property managers, residents, vendors, and office staff each their own purpose-built portal.
Your portfolio command center. Compliance status, financials, contracts, and operations across every community — one screen. Revenue tracking, cost analysis, and contract management built in.
Day-to-day operations hub. Work orders, vendor management, maintenance requests, document processing, resident communications, and support tickets. Everything your staff touches daily.
Meeting management with AI notes, electronic voting, financial oversight, compliance reports, and violation review. Board members govern effectively without drowning in paperwork.
Self-service for residents. Pay assessments, submit maintenance requests, access documents, view community calendar, reserve amenities, and communicate — without calling your office.
Zero-friction for vendors. Accept work orders, check in/out with GPS, upload before/after photos, submit invoices, track payments — all without creating an account.
These aren't separate modules you bolt together. Everything in HOA Cloud is connected — a maintenance request becomes a work order, the work order triggers vendor assignment, the vendor submits an invoice, the invoice routes to the board for approval, and the payment processes automatically.
Visual pipeline from request to completion. Priority levels, assignments, timelines, and status tracking.
Residents submit requests with photos from their portal. Auto-routed to the right staff member.
Vendors get a unique link. Accept, check in with GPS, upload photos, submit invoices — no account needed.
Vendors capture photos on their phone. Automatically attached to the work order timeline.
Verify vendors are actually on-site. Automatic time tracking for hourly billing.
Vendors submit invoices through the portal. Auto-routed to management for approval, then to the board if needed.
Request estimates from multiple vendors. Florida's 3-estimate rule for jobs over $2,500 enforced automatically.
Priority fast-track for emergencies. Instant vendor notification. Bypass normal approval workflows when needed.
Master vendor list shared across all your communities. Assign vendors to specific properties as needed.
Every vendor gets a real-time compliance score based on W-9, insurance, and license status.
30, 14, and 7-day alerts before insurance, licenses, or W-9 documents expire. No manual tracking.
Upload a vendor's insurance certificate — AI extracts coverage amounts, policy numbers, and expiration dates automatically.
Non-compliant vendors cannot be assigned to work orders. Eliminates liability exposure.
Track vendor payment terms, contract dates, and spending by vendor across your portfolio.
System sends follow-up emails to vendors who haven't responded to work orders. Escalation built in.
Assign the same vendor to multiple communities. Each assignment can have different rates and terms.
Document posting, 48-hour meeting notices, financial reporting, SIRS requirements — all tracked automatically for COAs.
Assessment procedures, covenant enforcement, fining committees, election rules — different from condos, tracked separately.
Track Structural Integrity Reserve Studies for 3+ story buildings. Milestone inspection deadlines. Reserve fund calculations.
Monitor which board members have completed their certifications and when they expire. Automated reminders.
Automatic tracking of Florida's 7-year document retention requirements. Alerts when documents approach retention limits.
14-day and 48-hour meeting notice deadlines tracked automatically. Never miss a required notice period.
Annual financial reporting requirements tracked per community. Budget deadlines, audit requirements, and reserve studies.
Handle records access requests with proper 10-business-day response tracking. Florida statute compliance built in.
Agenda creation, candidate nominations, proxy management, quorum tracking, and electronic ballot distribution.
Secure online voting for board elections, special assessments, and covenant amendments. Full audit trail.
Document violations with photos. Automated notice generation. Fining committee workflow. Escalation timelines.
Residents submit modification requests online. Review committee workflow. Approval/denial tracking with conditions.
Google Meet integration with AI transcription. Automatic meeting summaries, action items, and task creation.
Broadcast alerts to all residents instantly via email, SMS, and portal notifications. Hurricane prep, water shutoffs, security alerts.
Board meetings, social events, maintenance schedules, and community deadlines — all in one shared calendar.
Residents book pool, clubhouse, tennis courts, and common areas online. Capacity limits, time slots, and conflict prevention.
Residents pay via ACH or credit card through the Resident Portal. Automatic receipt generation.
Late fee rules configured per community. Automatic assessment with grace periods. Florida statute compliant.
Track vendor invoices, board approvals, and payment processing. Complete AP workflow from invoice to check.
Annual budget creation, line-item tracking, variance analysis, and comparison to prior years.
Portfolio-wide financial dashboards. Revenue per community, cost breakdowns, and profitability analysis for management companies.
Track property insurance policies, expiration dates, coverage amounts, and claims across your portfolio.
Online payments + automated reminders help improve collection rates. Residents pay on time when it's easy.
Track your management agreements. Fee structures, terms, services included, auto-renewal dates, and revenue calculations.
Upload any document — the AI reads it, categorizes it, extracts key data, and routes it to the right place.
Import residents from any CSV. AI maps columns automatically. Works with AppFolio, Buildium, CINC, spreadsheets, anything.
Upload insurance certs, W-9s, licenses — AI extracts policy numbers, coverage amounts, and expiration dates.
Context-aware notifications with inline actions. Approve, decline, or request info without leaving the notification.
Drag-and-drop website builder for each community. Templates, custom domains, and automatic content updates.
Residents submit tickets, staff respond, everything tracked. Knowledge base for common questions.
Comprehensive resident profiles with 60+ fields. Household members, vehicles, pets, emergency contacts, and more.
Every action logged. Document changes, status updates, approvals, and communications — complete accountability.
Generic property management tools weren't built for Florida community associations. HOA Cloud was.
| Feature | HOA Cloud | AppFolio | Buildium |
|---|---|---|---|
| Florida Compliance (718/720) | — | — | |
| SIRS Reserve Tracking | — | — | |
| Work Order Command Center | |||
| No-Login Vendor Portal | — | — | |
| Vendor Compliance Scoring | — | — | |
| Electronic Voting | — | — | |
| Violation Tracking | — | ||
| Architectural Review | — | — | |
| AI Document Management | — | — | |
| AI Meeting Transcription | — | — | |
| Dedicated Board Portal | — | — | |
| Emergency Broadcasts | — | ||
| Amenity Reservations | |||
| Community Website Builder | — | ||
| No Unit Minimum | — | ||
| White-Label Branding | — | ||
| Starting Price | $195/mo | $280/mo | $55/mo |
One dashboard for every community. Compliance tracking, work orders, vendor management, payments, and board reporting -- all connected. Replace 5 disconnected systems with one platform.
Handle day-to-day operations without the chaos. Digital work orders with vendor GPS tracking, automated follow-ups, AI document processing, and a self-service resident portal that reduces phone calls.
Real-time dashboards, electronic voting, AI meeting notes, and compliance reports. Govern effectively without drowning in paperwork or waiting for manual reports.
HOA Cloud replaces your entire disconnected tool stack: spreadsheets for compliance tracking, separate work order systems, paper-based vendor management, email chains for board communication, manual violation tracking, disconnected payment processing, and more. One platform handles compliance automation, work orders, vendor management, payments, meetings, voting, violations, architectural review, amenity reservations, document management, and resident communications — all connected.
Yes. HOA Cloud handles compliance for both HOAs (governed by Chapter 720) and condominium associations / COAs (governed by Chapter 718). Each community type has different legal requirements for meetings, elections, assessments, and document retention. HOA Cloud automatically applies the correct compliance rules based on the association type — so property managers never accidentally apply HOA rules to a condo or vice versa.
HOA Cloud provides a complete work order command center. Residents submit maintenance requests through their portal. Staff convert requests to work orders and assign compliant vendors. Vendors receive a unique link (no login needed) to accept the job, check in/out with GPS, upload before/after photos, submit invoices, and mark work complete. The entire lifecycle is tracked with a visual timeline. Emergency work orders, estimate requests, and Florida's 3-estimate rule for jobs over $2,500 are all built in.
AppFolio and Buildium are general property management tools designed primarily for rental properties. HOA Cloud is purpose-built for Florida community associations. Key differences: automated Chapter 718/720 compliance (they don't have it), 5 dedicated portals vs 1-2 generic interfaces, no-login vendor portal, annual meeting and voting system, violation tracking with fining committee workflow, architectural review board, board certification tracking, and SIRS reserve monitoring. Plus no 50-unit minimum (AppFolio requires one) and a lower total cost.
Every vendor in your directory gets a compliance score (0-100%) based on their W-9, insurance certificates, and professional licenses. The system automatically monitors expiration dates and sends alerts 30, 14, and 7 days before documents expire. Non-compliant vendors cannot be assigned to work orders — preventing liability exposure. AI-powered document scanning extracts coverage amounts, policy numbers, and expiration dates automatically from uploaded certificates.
Yes. HOA Cloud includes a complete annual meeting and election system: agenda creation, candidate nominations, proxy management, quorum tracking, electronic ballot distribution, secure voting, and automated results certification. The system handles both board elections and community votes (special assessments, covenant amendments) with full audit trails. Meeting scheduling integrates with Google Meet for virtual attendance with AI-powered transcription and smart notes.
Setup takes approximately 48 hours per community. HOA Cloud provides AI-powered data migration that works with any CSV export from your current system — AppFolio, Buildium, CINC, spreadsheets, or any other source. No template matching required; the AI automatically maps your columns to the right fields. Our team handles the migration at no extra cost. Most property management companies have their entire portfolio migrated within 1-2 weeks.
For management companies with multi-community portfolios, HOA Cloud is a per-door rate card: $1.75 per door per month plus a $200/month Compliance Shield per association (which includes the $14,000 Compliance Shield guarantee on every association), quoted by our team. A single association can start with Compliance Shield at $200/month, or the full HOA Cloud Platform at $195/month base plus tapered per-unit pricing. All plans include compliance automation, work orders, vendor management, payments, meetings, and all portals. Annual billing saves 10%.
Get a free compliance audit for one of your communities. We'll show you exactly where the gaps are — and how HOA Cloud fills every one automatically.
Now available. Dedicated onboarding. AI-powered migration from any system.